Government of India

Tenders

 

- Notice For Re-Tender dated 14-09-2020

- Tender for Vehicle - 10-01-2018

- Tender for hiring of 2 small sized vehicle at APSC Commissionerate.

- Tender for annual contract for providing Pest-Control Services at APSC Commissionerate under Swachhta Mission.

- Tender for annual contract for providing manpower services at APSC Commissionerate under Swachhta Mission.

Tender for comprehensive annual maintenance contract for Desktop Computers, Printers, Photocopier Machines at APSC Commissionerate. - Download

Tender for desktop computers at Airport Special Cargo Commissionerate. - Download
 

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OFFICE OF THE COMMISSIONER OF CUSTOMS (II)  AIRPORTSPECIAL CARGO, 6th FLOOR, AVAS CORPORATE POINT,
MAKWANA ROAD, ANDHERI KURLA ROAD, BEHIND S.M.CENTRE,
ANDHERI (EAST), MUMBAI-400059.

 

TENDER NOTICE

F.No. Air SCC/ 03-06 /2017-18 CHS                                                              Date: 05.07.2017
                               
   Sealed quotations are invited from reputed service providers for the hiring of 02 Non –Ac (Small Size Vehicle like Swift, Hundai i 20, Palio, Indica or its equivalent) not older than 3 years, to be used by the office of the Commissioner of Customs AIRPORT SPECIAL CARGO Mumbai for the period 10.08.2017 to 09.08.2018 (or shorter period as may be decided by the Hirer). Interested parties are to submit their bids as per two bid system i.e. technical bid and financial bid separately in two different sealed envelopes. These envelopes shall be super-scribed as ‘FINANCIAL BID’ and put inside a bigger sealed envelope which shall be super-scribed with the words, “TENDER FOR HIRING OF VEHICLES” and addressed to the Assistant Commissioner of Customs (CHS/MTO), Office of the Commissioner of Customs AIRPORT SPECIAL CARGO Mumbai-400059.
The said sealed envelope box and sealed envelopes can be deposited up to 03.00 p.m. on or before 04.08.2017 in the sealed tender box kept for this purpose at the following address:-
The Assistant Commissioner of customs,
CHS Section 5th Floor, 
AWAS corporate Point,
Makwana Lane, Andheri Kurla Road,
Marol, Andheri (E), 
 
The said sealed tender box and sealed envelopes therein shall be opened by the committee consisting of three members appointed by the Commissioner of Customs, to witness the opening of the sealed tender on 07.08.2017 at 3.00 p.m. The applicants who wish to be present at the time of opening of the tenders may present themselves or authorize their representative with an authority letter for the said purpose. The Financial Bids of only those shall be opened, whose Technical Bids are qualified. The format of the technical bid and financial bid are enclosed Annexure “A” Annexure “B”.
2.         Terms and Conditions of the tender:
While quoting, every person who wishes to participate in tendering should specifically note that:
i.        Two relatively new (not older than three years) Non-Ac car (Small Size Vehicle like  Swift, Hundaii 20, Palio, Indica or its equivalent) in good condition not more than three years old.
 
ii.       Service providers owing and/or being in possession of the requisite number of vehicle on the date of submission of tender are only eligible to submit their quotation.
 
iii.     The hiring of vehicle shall be form 10.08.2017 to 09.08.2018.
 
 
iv.     The vehicle will be required for a minimum of 12 hours daily.
 
v.   Two Non-Ac car (Small Size Vehicle like Swift, Hundai i 20, Palio, Indica or its equivalent.)   shall be hired for 25 days every month subject to maximum of 2000 Kms. In one month.
 
v.       Zero based mileage i.e. mileage starting and ending at/from duty or drop off location shall be adopted for the purposes of calculating the kilometers.
 
vii. The billing will be done on monthly basis and bills to be submitted in triplicate by the 5th of   the succeeding month.
 
viii. GST will be paid to the service provider as per actual tax paid. GST will not be reimbursed, if the Service provider fails to produce proof of payment of tax.
 
ix.  The successful bidder has to provide 02 vehicles. Quotation should indicate the no. of cars, bid along with the minimum quote.
 
x.   The vehicle provided should comply with laws in force in India.
 
xi.  Drivers should have valid driving license and act to comply with laws in force and they are adequately experienced and required to be operated in restricted areas also. So, in case a driver is changed in less than 3 months, a penalty for obtaining the relevant permission for drivers repeatedly shall be imposed.
 
xii. Drivers should be equipped with functional mobile phone at their cost, for contact purpose. Drivers should also be well versed with the routes and locations of entire Mumbai and its suburban areas. Driver/service provider shall maintain log-book with vehicle indicating the day to day running mileage.
 
xiii. Once hired, the vehicles should not be used for other purposes, and the vehicles and   drivers will be under the overall supervision of the department.
 
xiv.  In order to ensure to functionality of hirer, once hired, service provider shall not keep changing or rotating vehicles and drivers, except under intimation to the Department.
xv.   Any person who is in government service or an employee of the department cannot be a partner, directly or indirectly, with the services provider.
xvi.  The successful bidder has to comply with labour laws in force and all liabilities in this connection will be on the bidder.
xvii. The successful bidder shall provide the department the complete details of vehicles, certified copies of the RC Book, comprehensive insurance policies, PUC as well as full details of deployed drivers, their residential addresses, copies of their driving licenses.
xviii. The department will not be under any obligation, legal or otherwise, to provide employment to any of the personnel of the service provider during or after the expiry of the hire period. The department recognizes no employer-employee relationship between the department and the personnel deployed by the service provider. The department shall not be responsible financially or otherwise for any injury to the vehicle or driver or person deployed by the service provider during the course of hire.
xix.  In case of any accident, any and all the claims and damages arising there from shall be met by the service provider.
xx.   The service provider shall undertake to indemnify the department against all damage/charges arising on account of or connected with the negligence of the service provider or his staff or any person or damages to the property of any member of the public or any person or in executing the work or otherwise and against all claims and demand thereof.
xxi.  In the event of hired vehicle developing snags the service provider will ensure that a replacement vehicle is provided on priority and in case of failure to make alternative arrangement, the Department will be at liberty to hire other vehicles and the cost incurred on account of such hiring shall be at the expense of the service provider.
xxii. The department reserves the right to charge penalty Rs. 500/- per hour of delay for non-provision of vehicle in time, and Rs. 500/- per instance of misbehavior of driver.
xxiii. The MTO of department shall maintain record of journey undertaken in line with log book system for departmental vehicles.
xxiv. Department shall not make any advance payments and payment shall be made only on the basis of monthly bills submitted on and every month.          
xxv. The Commissioner of Customs, AIRPORT SPECIAL CARGO Mumbai reserves the right to require fulfillment of other conditions, which are consistent, not expressly mentioned, which are consistent with use of vehicles; on hire with this office, and to reject any or all tenders without assigning any reason thereof.
 xxvi. In case of any dispute, the decision of the Commissioner of Customs, Airport Special  Cargo, Mumbai 400059, shall be final and binding.
xxvii. Earnest money Rs.50,000/-(Rupees Fifty Thousand only) in the form of Account payee Demand Draft in favor of the Commissioner of Customs, Airport Special Cargo, Mumbai, should be deposited with the quotation and the vendor should write clearly in the quotation that EMD has been enclosed. The quotation received without EMD will be rejected.
xxviii. The aforesaid earnest money shall not bear any interest and shall be refunded, if this office does not accept the quotation.
xxix. The successful vendor shall furnish Performance Security to the Department, which shall be equal to 5% of the principle amount of the contract in the form of Bank Guarantee or Fixed Deposit from a nationalized bank within 15 days after the receipt of the work order. The acting through the Commissioner of Customs, Airport Special Cargo, Mumbai and it shall be the responsibility of the vendor to keep this bank guarantee/Fixed Deposit valid until all the obligations on the vendor under the contract are discharged to the mutual consent of the department and vender.
xxx. The performance Security should remain valid for a period of 60 days (sixty days) beyond the date of completion of all contractual obligations of the suppliers including warranty obligation.
 
            This issues with the approval of Commissioner of Customs (APSC).
                                                                                               
                                                                                                    
                                                                                                                             Sd/- 05.07.2017
                                                                                                                               (M.G. Menon)
Asstt. Commissioner of Customs
                                                                                   CHS Section/ APSC, Mumbai, Zone-III.
Copy to:
1.      Copy to EDI for uploading on Commissionerate website.
2.      Copy to EDI, ACC for uploading on ACC, Mumbai Customs Zone-III website
3.      Notice Board
4.      Office cop 
 
 
ANNEXURE ‘A’
                                                TECHNICAL BID
1. Name, Address and telephone/mobile no.of tenderer:
2. Name and address of the3 Proprietor/Partner/Director:
3.Qualifying criteria for technical bid:
 
1.      We can provide two commercially registered cars                                                       Yes/No
2.      We have attached photocopy of RC Books of such cars                                            Yes/No
3.      We have valid Service Tax registration                                                                      Yes/No
4.      We have attached copy of Service Tax Registration                                                  Yes/No
5.      We have valid PAN                                                                                                      Yes/No
6.      We have attached copy of PAN                                                                                  Yes/No
 
Additional evaluation criteria.
 
7.      Total number of commercially registered cars owned:
(Please state the numbers opposite)
 
8.      In 2016-17, whether provided cars on hire for over 6 months
To any Central/State Government/Public Sector offices:                                          Yes/No
9.      If yes, then provide the names of offices:
 
   “I have read the terms & conditions of the Tender Notice” 
 
 
                                                                                                                                                                                                                                                             Signature
                                                                                                  Name of Authorised Signatory
 Seal/Stamp
 
 

ANNEXURE ‘B’  
FINANCIAL BID

 
 
1.      Name, Address and Telephone/Mobile no. of bidder:
2.      Name and Office address of the Proprietor/Partner/Directors:
3.      Service Tax Registration Number and PAN no.
4.      Rate per Car on monthly basis (Exclusive of Service Tax):

Category of Vehicle Rate in Rs(exclusive of service tax) per month Extra Km. charge in Rs.
Two Non AC Car Small Size Vehicle like  Swift, Hundai  i 20, Palio, Indica or its equivalentfor upto 25 days subject to a maximum of 2000 Kms in a month (Ceiling Rs. 30,000/-)    

 
“I have read the terms and conditions of the Tender Notice”
 
 
 
 
                                                                                        Signature
                                                                  Name of the Authorised Signatory
                                                                                        Seal/Stamp
 
               
 
As per direction, Draft Second Tender (Fresh) is prepared and placed opposite for your kind perusal, approval and signature please.
 
 
            PO/ CHS                              Supdt/CHS                                      AC/CHS
 

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OFFICE OF THE COMMISSIONER OF CUSTOMS (II)

  (AIRPORT SPECIAL CARGO COMMISSIONERATE)
              CHS SECTION, 5th Floor, AVAS CORPORATE POINT, MAKHWANA LANE,
    ANDHERI KURLA ROAD,
       BEHIND S.M. CENTRE, ANDHERI (E), MUMBAI – 400 059
Tel: 022-29202701 Fax: 022-29202703
 
F. No. Air SCC/01-01/2016-17 ADMN                                       Date:       .07.2017
 
                                                          
TENDER NOTICE
 
TENDER FOR ANNUAL CONTRACT FOR PROVIDING PEST – CONTROL SERVICES AT APSC COMMISSIONERATE UNDER SWACHHTA MISSION

 
            The Commissioner of Customs, Airport Special Cargo Commissionerate, Mumbai Customs Zone-III, herein after referred to as ‘the APSC’, invites Tenders for annual contract for providing Pest-Control services at APSC, in two-bid system (Technical & Financial) from authorized and reputed contractors/firms, herein after referred to as ‘The Service Provider’ and having a minimum of three years experience in this field.
 
 
 
1.               Application form: Annexure-A
2.               Scope of the work: Annexure-B
3.               Prequalification conditions: Annexure-C
4.               Terms and conditions: Annexure-D
5.               Format of Technical bid: Annexure-E
6.               General Instructions: Annexure-F
7.               Format of Financial bid: Annexure-G
 
 
 
 

ANNEXURE-A 

 
Date:
From:
 
 
To,
 
The Commissioner of Customs,
Avas Corporate Point,Makhwana Lane,
Andheri Kurla Road, Behind S.M. Centre,
Andheri (E), Mumbai-400 059
 
            Sub: Tender for annual contract for providing Manpower services at APSC.
                      Ref:  1) Your Tender No.…………………………………Dated…………………….
2) EMD-DD No……………………………………………………………………….Date……………………………..for Rs……………………………………………….
            I/we have read the contents of the terms and conditions mentioned in your tender schedule and its enclosures and agree to abide by the same. 
            I/We quote the rate inclusive of all taxes. 
            I/We will not claim any extra charges other than the price quoted.   
 
 Yours faithfully  
 
 (Signature and stamp of the tenderer,  
                                                                           State legal status, Whether Prop., Partner,  
                                                                                                 Registered firm, Company etc.)
                                                                                                
 

ANNEXURE – B 

 
SCOPE OF THE WORK:
 
1.      The specification of the work:
·         Pest Control – Cockroaches, Mosquitoes, House Flies, Bed Bugs, Spiders, Lizards, Carpet Beetles, Fleas, Ants, Wasps, Locusts etc.
·         Rodent Control
·         Anti-termite treatments
·         Fumigation
·         Disinfestations
 
2.      Frequency of operation: Fortnightly i.e. 24 services in a year.
 
 

ANNEXURE-C

 
PREQUALIFICATION CONDITION:
1. The Service Provider should have minimum three years of experience in the Pest Control Services. 
 2. The Service Provider should give Bank Guarantee for a value of 10% on contract value.
3. The Service Provider also must have an established service base in Maharashtra.
 4. The Service Provider should have valid insecticide License & relevant permits as applicable for doing the work.
5. Proof of registration with GST is essential and copies of the proof should be submitted. PAN card /GST Registration no. should be indicated.
6. The Service Provider should have the latest technology and equipments for doing the work. Proof of the same should be submitted.
7. The Service Provider having ISO 9001 certification may be given preference.
8. The Service Provider may have authorized service centre within a radius of 30 kms. from the APSC Building. Proof of the same should be submitted.
9. The Service Provider should have sound technical support staff for attending to the complaints within 24 hours.
10. The Service Provider may have AMCs of Pest-Control Services currently running successfully with any Govt. Organization/PSU. Proof of such AMC should be produced.
11. The Service Provider should not be black listed by any PSU banks/Govt. organizations. Self declaration should be submitted by the authorized official of the company.
 
SUBMISSION OF BIDS:  Bids in sealed envelope (superscribed with “Tender for Annual Contract for Providing Pest-Control Services”) have to be submitted in the sealed tender box kept for this purpose at the following address:-
Office of the Commissioner of Customs,
Airport Special Cargo Commissionerate,
CHS Section, 5th Floor, ‘A’ Wing, AVAS Corporate Point,
Makhwana Lane, Andheri Kurla Road,
Andheri (E), Mumbai-400 059.
 
 
 

ANNEXURE-D

 
TERMS AND CONDITIONS: 
1. The work consists of pest-control services at APSC in accordance with the technical specifications, terms and conditions mentioned in tender documents. 
2. The tender(s) received after the due date shall be summarily rejected, and not taken into consideration. 
3. Conditional/Unsolicited tenders shall not be considered. 
4. Offers’ vaguely described or incomplete offers are liable to be ignored. 
5. The Service Provider will have to submit their registration certificate from the authority concerned, GST registration certification. 
6. Every tender should be accompanied with an earnest money of Rs. 10,000/- (Rupees Ten thousand only) in the form of Account payee Demand Draft in favor of the Commissioner of Customs, Airport Special Cargo, Mumbai,  Tenders received without requisite Earnest Money will be rejected outrightly. EMD exemptions will be as per Central govt. rulings.
 7. The prices quoted in the Financial Bid should be inclusive of all taxes and includes consumable materials, labour, tools, transportation charges, etc. The Service Provider should quote the prices for providing complete service. After placing the order, the APSC will not pay any extra amount which is not mentioned in the financial bid.
8. The TDS will be deducted as per provisions of the Income Tax Law.
9. The APSC Administration will not be responsible for any loss or damage to Service Provider’s materials, equipments, tools, etc.
10. In regard to the personnel working in APSC:
a). The Service Provider should strictly follow the Labour Laws, Minimum Wages Act, EPF, ESIC and other Allied Acts. The Service Provider should directly deal with the concerned departments. The APSC will not be responsible for any default. 
b). The Service Provider will be fully responsible for safety, welfare and any accident during the work. The APSC will not be responsible at any time. 
c). The Service Provider shall not be entitled to make any claim whatsoever against the APSC under or by virtue of or arising out of this contract, nor shall the APSC entertain or consider any such claim, if made by the Service Provider.
d). The Service Provider should provide proper uniform with company name.
11. The chemicals used in all the treatments should conform to the stipulations of the relevant latest Indian Standards. All the materials, equipments, etc. supplied by the Service Provider shall be accepted after due inspection and approval by the APSC Administration.
12. The successful bidder should commence the work within 03 days from the receipt of the order and failure to which the JNCH will forfeit the EMD and terminate the contract.
13. Successful bidder should deposit, within three days of receipt of the work order, 10% amount of the total value of the order as Performance Security in the form of Bank Guarantee from Nationalised Bank valid till the contract period. 
14. Please note that the APSC will apply penalty/ cancel the contract as below in case of discrepancy in services under contract period:
a) On receiving complaint, the Service Provider will promptly respond and provide required services within 24 hours, if failed, penalty shall be levied Rs. 500/- per day;
b) If the required service is not provided for more than three working days, then APSC will forfeit the bank guarantee;
c) If the APSC observe any unsatisfactory services, discipline/ conduct, delay in services, then JNCH will terminate the contract after giving due notice to the Service Provider and will forfeit the bank guarantee and black list the company / firm.
15. The APSC administration is in the process of hiring Office space for smooth conduct of operations. In that case, contract may be terminated prior after giving due notice to the Service Provider.
16. The Service Provider should submit the bills on quarterly basis after satisfactory completion of work. Advance payment is not permissible.
17. The successful Service Provider shall sign an agreement within seven days of the receipt of order as prescribed by the APSC in accordance with T&C of the tender on a judicial stamp paper. All legal expenses, incidental thereto shall be borne by the Service Provider.
18. The Commissioner of Customs, APSC is not bound to accept the lowest tender and also reserves the right to reject any or all tenders at any time without assigning any reason. 
19. The Commissioner of Customs, APSC taking note of overall facts and circumstances can change, add and relax any of the terms and conditions of this tender notice.
20. For any clarification, site inspection etc., bidders may contact Superintendents of Customs (Preventive), CHS Office, 5th floor, A Wing, APSC Commissionerate, Avas Corporate Point, Makhwana lane, Andheri Kurla Road, Mumbai-400 059  on any working day between 10.00 am to 05.00 pm or the bidder may contact on phone no. 022-29202701.
 
21. Last date and time for accepting tender will be 07.08.2017 at 1800 Hrs and the tenders will be opened in the presence of the Tender Committee.  While the dates for bid opening are as below:
Technical Bid – 09.08.2017 at 1100 Hrs.
Financial Bid – 09.08.2017 at 1500 Hrs.
 
 
 

ANNEXURE-E

PART-I  
FORMAT FOR TECHNICAL BID   

Sr. No. Particulars Details
1 Name of “The Service Provider”  
Full address of the Service Provider  
Telephone no.  
Fax No.  
Email:    
Information about Company’s Infrastructure  
2 Work experience in Pest-Control Service  
3 Bank details with MICR & IFSC code (submit mandate form for ECS payment)  
4 PAN  
5 GST Registration No.  
6 No. of staff (attach list of names along with experience)  
7 No of assisting Staff available for this work (attach list of names along with experience)  
8 Standard list of equipments for this work  
9 ISO 9001 certification Yes/No
10 Black listed by any PSU banks/Govt. organizations Yes/No
11 Pest Control Services Method Frequency
i.   Pest Control        
ii.  Rodent Control    
iii. Anti-termite treatments    
iv. Fumigation    
v.  Disinfestations    

 
Note:  1. Self-Attested Photo copies of above for proof should be attached. 
2. Original copies should be provided at the time of Award of contract.          
 
                                                                    PART-II  
-DECLARATION-  
 
1. I ............................................... Son / Daughter /Wife of Shri ................................................ Proprietor / Partner / Director / authorized signatory of ................................ competent to sign this declaration and execute this tender document;  
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide to them;  
3. The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law; 
4. I understand that in case any deviation is found in the above statement at any stage, the concern shall be blacklisted and shall not have any dealing with the Department in future. 
 
        Signature of authorized person  
Name & Seal  
Date:
 
 
 

ANNEXURE-F 
GENERAL INSTRUCTIONS:  

• The Service Provider will submit bids in sealed envelope (superscribed with “Tender For Annual Contract For Providing Pest-Control Services”) in the sealed tender box kept for this purpose at the following address:-
Office of the Commissioner of Customs (APSC),
CHS Section, 5th Floor, ‘A’ Wing, AVAS Corporate Point,
Makhwana Lane, Andheri Kurla Road,
Andheri (E), Mumbai-400 059.
 All relevant documents should be attached with bid.
• EMD (Earnest Money Deposit): –Earnest Money Deposit (EMD) of Rs. 10,000/- (Rupee Ten thousand only in the form of Account payee Demand Draft in favor of the Commissioner of Customs, Airport Special Cargo, Mumbai, should be submittedalong with the bid.
•   PG (Performance Guarantee): – The successful bidder should submit three month amount of the total annual value of order in form of Bank Guarantee valid till the warranty period from Nationalized Bank, in the name of “The Commissioner of Customs, APSC” with Autorenewal Clause.
 •   The Service Provider should fulfill prequalification conditions of the tender.
•   The Service Provider should submit all the documents attested by authorized person with the quotation.
•   The technical bid will be opened first in the presence of the Tender Committee Members and bidders. Financial bids of only technically qualified bidder shall be opened in the presence of the Tender Committee Members. The bidders, if they wish, may remain present.
• For any clarification/ inspection of the site, etc. the interested parties may contact Superintendents of Customs (Preventive), CHS Office, 5th floor, A Wing, APSC Commissionerate, Avas Corporate Point, Makhwana lane, Andheri Kurla Road, Mumbai-400 059 on any working day between 10.00 am to 05.00 pm or the bidder may contact on phone no. 022-29202701. 
• Tender document is available on web site http://www.airportspecialcargo.gov.in,  http://www.accmumbai.gov.in.
• Last date and time for accepting bids:    07.08.2017 upto1800 Hrs. 
• Opening of the Bids – 
Technical Bid – 09.08.2017 at 1100 Hrs.
Financial Bid – 09.08.2017 at 1500 Hrs. 
 
                                                                                                            (M.G. Menon)
Asstt. Commissioner of Customs
                                                                                               CHS Section/ APSC, Mumbai, Zone-III.
Copy to:
1.      DC/AC/EDI, ACC for uploading on ACC, Mumbai Zone-III website.
2.      DC/AC/ Admn(T) for uploading on APSC website
3.      Notice Board

ANNEXURE-G

 
FINANCIAL BID FOR PROVIDING PEST-CONTROL SERVICES IN APSC COMMISSIONERATE
       (to be submitted in the tenderer’s letter head in a separate sealed cover)
 
 
1.      Name, Address and Telephone/Mobile no. of bidder
 
2.      Name and Office address of the Proprietor/Partner/Directors:
 
3.      GST Registration Number and PAN no. :
 
4.      Total service cost (Provide bifurcation of Cost+ Taxes separately) :
 
5.      Grand Total (in figures) :
 
6.      Grand Total (in words) :
 
Name & Signature of The Tenderer with official seal

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OFFICE OF THE COMMISSIONER OF CUSTOMS (II)
(AIRPORT SPECIAL CARGO COMMISSIONERATE)
CHS SECTION, 5th Floor, AVAS CORPORATE POINT, MAKHWANA LANE, ANDHERI KURLA ROAD, 
BEHIND S.M. CENTRE, ANDHERI (E), MUMBAI – 400 059 Tel: 022-29202701 Fax: 022-29202703

 
F.No. Air SCC/01-01/2016-17 ADMN                                                     Date:       .07.2017 
 

TENDER NOTICE

 
TENDER FOR ANNUAL CONTRACT FOR PROVIDING MANPOWER SERVICES AT APSC COMMISSIONERATE UNDER SWACHHTA MISSION

 
            The Commissioner of Customs, Airport Special Cargo Commissionerate, Mumbai Customs Zone-III, herein after referred to as ‘the APSC’, invites Tenders for annual contract for providing Manpower services from the reputed service providers/ contractors for providing 03 (Three) unskilled man-power on all working days to the maximum of 25 days in a month @ 8 hours per day on no work no pay basis for official purpose in the office under the jurisdiction of the APSC. Interested eligible parties (authorized and reputed contractors/ firms having minimum of three years experience in this field) are to submit their bid as per two bid system (Technical & Financial).
 
 
 
1.               Application form : Annexure-A
2.               Scope of the work: Annexure-B
3.               Prequalification conditions: Annexure-C
4.               Terms and conditions: Annexure-D
5.               Format of Technical bid: Annexure-E
6.               General Instructions: Annexure-F
7.               Format of Financial bid: Annexure-G
 

ANNEXURE-A 

 
Date:
From:
 
 
To,
 
The Commissioner of Customs,
Avas Corporate Point,Makhwana Lane,
Andheri Kurla Road, Behind S.M. Centre,
Andheri (E), Mumbai-400 059
 
            Sub: Tender for annual contract for providing Manpower services at APSC.
                      Ref:  1) Your Tender No.…………………………………Dated…………………….
2) EMD-DD No……………………………………………………………………….Date……………………………..for Rs……………………………………………….
            I/we have read the contents of the terms and conditions mentioned in your tender schedule and its enclosures and agree to abide by the same. 
            I/We quote the rate inclusive of all taxes. 
            I/We will not claim any extra charges other than the price quoted.   
 
 Yours faithfully  
 
 (Signature and stamp of the tenderer,  
  State legal status, Whether Prop., Partner,  
                                                                                             Registered firm, Company etc.)
 
 

   ANNEXURE – B   

 
SCOPE OF THE WORK:   
·         To do the manual jobs such as shifting, cleaning, arranging of furniture and other items, stores, records, stationery etc. anywhere in the jurisdiction of this office.
 
·         Cleaning, wiping and dusting the floor area, steps, roof, window panes, furniture and other office equipments, removing stains from floors and walls. All the odd jobs assigned to them. 
 
·         Providing manpower for services during Conference/ Meeting/ Seminars in the Commissionerate.
The bidder will submit the bid in two parts i.e. technical bid and financial bid. The technical bid will be opened first and the financial bids of those bidders, whose technical bids will satisfy all the criteria, will be opened. 
 
  
 
 

ANNEXURE-C  

 
PREQUALIFICATION CONDITION:      
1. The Bidder should have minimum experience of 03 year of operation in providing unskilledmanpower Services. Proof of the above shall be submitted along with the bid.
 2. PAN/ GST Registration No. should be indicated. Proof of same shall be submitted.
3. The Bidder should submit the certified copies of necessary licenses(EPF, ESI and Shop & Establishment etc) and registration documents along with the certificate of performance from their past / present serving clients.
4. The bidder should submit the attested copies of Income tax return (ITR) of last three years and CA certificate for last 03 years turnover.
5.The firm should have registered/ branch office within 50km radius of this Commissionerate. Proof of the same should be attached.
6. Earnest Money Deposit (EMD) of Rs.50,000/- (Rupee Fifty thousand only in the form of Account payee Demand Draft in favor of the Commissioner of Customs, Airport Special Cargo, Mumbai, should be submittedalong with the bid. Tenders received without requisite Earnest Money will be rejected outrightly. EMD exemptions will be as per Central govt. rulings.
7. The Bidder should not have been disqualified by any Govt. / Semi Govt. organization for similar work in the past. An undertaking to this effect must be submitted at the time of bid submission. 
 
SUBMISSION OF BIDS:  Bids in sealed envelope (superscribed with “Tender for Annual Contract for Providing Manpower Services”) have to be submitted in the sealed tender box kept for this purpose at the following address:-
Office of the Commissioner of Customs,
Airport Special Cargo Commissionerate,
CHS Section, 5th Floor, ‘A’ Wing, AVAS Corporate Point,
Makhwana Lane, Andheri Kurla Road,
Andheri (E), Mumbai-400 059. 
 

ANNEXURE-D

 
TERMS AND CONDITIONS: 
1. Earnest Money Deposit (EMD) of Rs.50,000/- (Rupee Fifty thousand only in the form of Account payee Demand Draft in favor of the Commissioner of Customs, Airport Special Cargo, Mumbai, should be submittedalong with the bid. Tenders received without requisite Earnest Money will be rejected outrightly. EMD exemptions will be as per Central govt. rulings.
2. Labourers should not be below 18 years and above 35 years of age.
3. Working hours would be normally 8 hours between 10:00 AM to 6: 00 PM per day including half hour lunch break on daily working days.
4. Labourers can be deployed to work beyond office hours and also on Saturday/Sunday and other gazetted holidays, if so, required.
5. Arrangement of proper substitute should be made immediately in case of absence of any labourer. In case of providing the substitute, the cost of engaging a labourer will be borne by contractor. Penalty @Rs. 500/- per person per day will be charged, if substitute not provided.
6. The service provider shall provide a substitute if any labourer leaves the job due to his/her personal reason.
7. Labourers deployed by service provider should be polite, efficient, disciplined and having positive attitude towards the work.
8. If any damage other than normal wear and tear is done by the labourer engaged to this office property, the cost will be recovered from contractor.
 9. The contractor shall indemnify and shall keep this office indemnified against acts of omission or negligence, dishonesty or misconduct of the labours. The damage caused by the labourer for the said act shall be charged to the contractor and recovered from his dues/bills.
10. The Bidder should strictly follow Minimum Wages Act, Contract Labour Act and other Allied Labour Laws and it is also the responsibility of the Bidder to subscribe to Employees Provident Fund, Insurance Scheme etc. The deduction towards EPF and ESI etc be incorporated in rates being quoted per month basis and the same would not be payable over and above rates thus quoted. This office will not be responsible for making any payment to the labourer. Contractor would be liable for ensuring compliance with relevant rules and regulations as notified by government in this regard from time to time.
11. Labourer shall have no claim for employment or absorption/regularization of services in this office.
12. The Service provider shall replace immediately any of its labourer if he is unacceptable to this office because of security risk, incompetence, breach of confidentiality or improper conduct upon receiving written notice from this office.
13. The service provider can be approached at any time and message sent by email/fax/special messenger from this office to the service provider shall be acknowledged immediately on receipt on the same day.
14. This office reserve the right to terminate the contract at any time by giving one month notice to the contractor and the contractor can also terminate the contract by giving three months notice to this office.
15. Payment to the service provider will be made on monthly basis only on presentation of the wage bill. Income Tax shall be deducted at source as per the rates notified by the Income Tax Department.
16. The Service Provider is responsible for payment of monthly salary including leave salary, bonus, gratuity, etc to the personnel as applicable to them under Law. The Service Provider should ensure that wages are paid on time every month. i.e. within 1st week of following month. The payment to Service Provider would be released once salaries to his employees are paid (declaration in this regard to be provided with every bill) and a certificate to this effect is produced by Service Provider.
17. The labourer will be in the employment of the Agency / contractor only. This Commissionerate is no way concerned.
18. All damages caused by the personnel to the property of the Department shall be recovered from the Service Provider.
19. No other person except Service provider’s authorized representative shall be allowed to enter the Office premises.
20. Department will not be responsible for any dispute between Service Provider and workers of the Service Provider.
21. The contract will be for a maximum period of one year and this Office reserves the right to extend the contract further, subject to satisfactory performance of the Service Provider or terminate it before the expiry of the tender period without assigning any reason.
22. This Office reserves the right to postpone / and / or extend the date of receipt / opening of Rates / Quotations/ to cancel the tender at any stage or to withdraw the same, without assigning any reason thereof.
23. The Service Providers are required to submit the complete rates / quotations only after satisfying each and every condition laid down in the terms and conditions.
24. The Service Provider shall read each page of this Tender document and all other enclosures appended to it. No Complaints/ representation will be entertained thereafter.
25. The Contractor must comply with the rates / quotations, specification and all terms and conditions of contract. 
26. Selected service provider / contractor shall make an Agreement with the Customs as per the terms and conditions along with an Indemnity Bond ensuring that any legal issues in respect of payments of employees arising out of this contract will be their responsibility and they will bear all expenses related to it.
27. The Successful Bidder is required to submit Performance Security equal to three months amount of the total bidding amount of the entire year, in the form of Bank Guarantee with Auto renewal clause from nationalized bank.
28. The Commissioner of Customs, APSC is not bound to accept the lowest tender and also reserves the right to reject any or all tenders at any time without assigning any reason. 
29. The Commissioner of Customs, APSC taking note of overall facts and circumstances can change, add and relax any of the terms and conditions of this tender notice.
30. For any clarification, site inspection etc., bidders may contact Superintendents of Customs (Preventive), CHS Office, 5th floor, A Wing, APSC Commissionerate, Avas Corporate Point, Makhwana lane, Andheri Kurla Road, Mumbai-400 059  on any working day between 10.00 am to 05.00 pm or the bidder may contact on phone no. 022-29202701.
31. Last date and time for accepting tender will be 07.08.2017 at 1800 Hrs and the tenders will be opened in the presence of the Tender Committee.  While the dates for bid opening are as below:
Technical Bid – 09.08.2017 at 1100 Hrs.
Financial Bid – 09.08.2017 at 1500 Hrs.
 
 

ANNEXURE-E

PART-I  
FORMAT FOR TECHNICAL BID   
 

Sr. No. Particulars Details
1
 
 
 
 
 
 
 
 
 
 
Name of “The Service Provider”  
Full address of the Service Provider   
Telephone no.   
Fax No.   
Email:    
Information about Company’s infrastructure
 
 
2 Work experience in Unskilled Manpower Service

 
 
3 Bank details with MICR & IFSC code (submit mandate form for ECS payment)
 
 
4 PAN
 
 
5 GST Registration No.
 
 
6 ISO 9001 certification 
 
Yes/No
7 Black listed by any PSU banks/Govt. organizations. (Self certification to be provided)
 
Yes/No

 
Note:  1. Self-Attested Photo copies of above for proof should be attached. 
2. Original copies should be provided at the time of Award of contract.     
 
 
PART-II  
-DECLARATION-  
 
1. I ............................................... Son / Daughter /Wife of Shri ................................................ Proprietor / Partner / Director / authorized signatory of ................................ competent to sign this declaration and execute this tender document;  
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide to them;  
3. The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law; 
4. I understand that in case any deviation is found in the above statement at any stage, the concern shall be blacklisted and shall not have any dealing with the Department in future. 
 
Signature of authorized person  
Name & Seal  
Date:
 
 

ANNEXURE-F

GENERAL INSTRUCTIONS:   
• The Service Provider will submit bids in sealed envelope (superscribed with “Tender For Annual Contract For Providing Manpower Services”) in the sealed tender box kept for this purpose at the following address:-
Office of the Commissioner of Customs (APSC),
CHS Section, 5th Floor, ‘A’ Wing, AVAS Corporate Point,
Makhwana Lane, Andheri Kurla Road,
Andheri (E), Mumbai-400 059.
 All relevant documents should be attached with bid.
• EMD (Earnest Money Deposit): –Earnest Money Deposit (EMD) of Rs.50,000/- (Rupee Fifty thousand only in the form of Account payee Demand Draft in favor of the Commissioner of Customs, Airport Special Cargo, Mumbai, should be submittedalong with the bid.
•   PG (Performance Guarantee): – The successful bidder should submit three month amount of the total annual value of order in form of Bank Guarantee valid till the warranty period from Nationalized Bank, in the name of “The Commissioner of Customs, APSC” with Autorenewal Clause.
 •   The Service Provider should fulfill prequalification conditions of the tender.
•   The Service Provider should submit all the documents attested by authorized person with the quotation.
•   The technical bid will be opened first in the presence of the Tender Committee Members and bidders. Financial bids of only technically qualified bidder shall be opened in the presence of the Tender Committee Members. The bidders, if they wish, may remain present.
• For any clarification/ inspection of the site, etc. the interested parties may contact Superintendents of Customs (Preventive), CHS Office, 5th floor, A Wing, APSC Commissionerate, Avas Corporate Point, Makhwana lane, Andheri Kurla Road, Mumbai-400 059 on any working day between 10.00 am to 05.00 pm or the bidder may contact on phone no. 022-29202701.
• Tender document is available on web site http://www.airportspecialcargo.gov.in,  http://www.accmumbai.gov.in.
• Last date and time for accepting bids:    07.08.2017 upto1800 Hrs. 
• Opening of the Bids – 
Technical Bid – 09.08.2017 at 1100 Hrs.
Financial Bid – 09.08.2017 at 1500 Hrs. 
 
                                                                                                            (M.G. Menon)
           Asstt. Commissioner of Customs
                                                                                             CHS Section/ APSC, Mumbai, Zone-III.
Copy to:
1.      DC/AC/EDI, ACC for uploading on ACC, Mumbai Zone-III website.
2.      DC/AC/ Admn(T) for uploading on APSC website
3.      Notice Board
ANNEXURE-G 
 
FINANCIAL BID FOR PROVIDING MANPOWER SERVICES IN APSC COMMISSIONERATE
       (to be submitted in the tenderer’s letter head in a separate sealed cover)
 
 
1.      Name, Address and Telephone/Mobile no. of bidder
 
2.      Name and Office address of the Proprietor/Partner/Directors:
 
3.      GST Registration Number and PAN no. :
 
4.      Total service cost (inclusive of taxes and any other charge etc):
 
5.      Total service cost (Provide bifurcation of Cost+ Taxes separately) :
 
6.      Grand Total (in figures) :
 
7.      Grand Total (in words) :
 
 
 
Name & Signature of The Tenderer with official seal
 

Disclaimer


"In respect of any communication addressed to the Department, only a hard copy of such correspondence/document/letter/note etc delivered to the Department will be valid for legal purpose and Departmental records, and only such hard copy will be taken on file by affixing acknowledgement of the Department on the same. Any other form of communication by e-mail/fax etc will not be legally binding or taken cognizance of, by the Department."




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